Board of Education Regular Meeting

August 10, 2015 8:00 PM

Hayes Center High School

I. Call to Order - President Broz called the meeting to order at 8:00 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.

I.A. Roll Call - Board members present:  Aaron Broz, Toby Cox, Dexter Lacey, Andrea Richards, Marian Richards.  Absent:  Connie Brott.  Also present were Superintendent Phil Mahan, Principal Tony Primavera.

I.B. Pledge of Allegiance - President Broz led the Pledge of Allegiance.

I.C. Recognition of Visitors  

I.D. Recognition of Open Meetings Act poster - President Broz advised all in attendance of the Open Meetings Act poster displayed on the wall in the Board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to adopt the agenda as presented passed with a motion by Andrea Richards and a second by Toby Cox.  5 Yeas - 0 Nays.  

Connie Brott              Absent

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

II. Audience Communications  

II.A. Comments related to Parental Involvement  

II.B. Comments related to Student Fees for 2015-2016  

II.C. Randy Vlasin - Ag Ed Program update - Mr. Vlasin updated the Board on the plans for the FFA National convention.  He also shared that HCPS received the Monsanto Grant for $25,000 and it will be used for a plasma arch table and to move the greenhouse.  Math, Science, AgriBusiness, Construction, Horticulture, and other classes will benefit from these additions.    

II.D. Tobin Buchanan, First National Capital Markets – presented information regarding refinancing the current bond

II.E. D. A. Davidson Representative – Andy Forney presented information regarding refinancing the current bond

III. Services Report – finishing the roof project

IV. Board Member/Committee Reports  

V. Administrative Report – Discussion held on incentive ideas for attendance.  Discussion held regarding Homecoming.

VI. Action Items  

VI.A. Accept Connie Brott's resignation from the Board - Motion Passed:  Motion to accept Connie Brott's resignation from the board passed with a motion by Aaron Broz and a second by Dexter Lacey.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.B. Consent Agenda - Motion Passed:  Motion to approve the consent agenda as presented passed with a motion by Aaron Broz and a second by Andrea Richards.

5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.B.1. Approve Regular meeting minutes from July 13, 2015  

VI.B.2. Approve Bank Transfers for July  

VI.B.3. Approve Hot Lunch Fund claims for $252.61  

VI.B.4. Approve Activity Fund claims for $2770.75  

VI.B.5. Approve Depreciation Fund claims for $9,464.00  

VI.B.6. Approve General Fund claims for $159,833.03

(Payroll - $128,138.62 Claims - $31,694.41)  

VI.B.7. Approve Financial reports of the District  

VI.C. Approve 2nd Reading of Board policy section 7000 - Motion Passed:  Motion to approve the 2nd reading of Board policy section 7000 passed with a motion by Dexter Lacey and a second by Aaron Broz.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.D. Approve 2nd Reading of new Board policies 3029, 3030.4, 4050.34, 4080.1, 4110, 5050, 7090.5 - Motion Passed:  Motion to approve the 2nd reading of the listed new board policies passed with a motion by Andrea Richards and a second by Aaron Broz.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.E. Approve 2nd Reading of amendments to Board policies 1110.2, 3011.5, 3030.5, 4010.3, 4050.35, 5010.5, 6000, 7090 - Motion Passed:  Approve the 2nd reading of the amendments to the listed Board policies passed with a motion by Andrea Richards and a second by Dexter Lacey. 5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.F. Approve Option Enrollment request - Motion Passed:  Motion to approve the option enrollment request for Connor Tidyman passed with a motion by Aaron Broz and a second by Toby Cox.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.G. Designation of Superintendent for Federal/State contact - Motion Passed:  Motion to approve Dr. Philip Mahan, Superintendent, as the Federal and State contact for the district passed with a motion by Andrea Richards and a second by Aaron Broz.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.H. Approve new AmFirst Bank Resolution - Motion Passed:  Motion to approve the updates to the AmFirst Bank resolution passed with a motion by Aaron Broz and a second by Dexter Lacey.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.I. Approve Refunding of Bonds - Motion Passed:  Motion to adopt the resolution from D.A. Davidson as read passed with a motion by Aaron Broz and a second by Dexter Lacey.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VI.J. Approve Transfer of General Fund dollars to the Depreciation Fund - Motion Passed:  Transfer of General fund dollars to the Depreciation fund in the amount of $100,000.00 passed with a motion by Aaron Broz and a second by Dexter Lacey.  5 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Marian Richards           Yes

VII. Discussion  

VIII. Information Only   

VIII.A. Budget for 2015-2016  

IX. Correspondence  

IX.A. Thank you  

X. Executive Session   

XI. Future Agenda Items/Other  

XI.A. Budget Hearing  

XI.B. Hearing to Set Final Tax Request  

XII. Next Meeting - September 14, 2015 at 7:00 p.m.

XIII. Adjournment - President Broz adjourned the meeting at 9:28 P.M.

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Board President

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Board Secretary